Annual General Meeting

Annual General Meeting

MINUTES OF THE 8TH ANNUAL GENERAL MEETING OF THE PUBLICAN ALUMNI TRUST HELD ON SATURDAY, DECEMBER 15, 2018 AT 7:00 P.M. AT FG SCHOOL KARACHI CANTT, KARACHI

Minute No. Subject  Description
1 Chairman

Shahid Karimullah, Chairman of the Board of Trustees started of the with AGM by warmly welcoming all the attendees and closed this meeting by thanking on all the efforts made by the team so far.

He then started the reunion function and specially thanked the President of Pakistan, Dr Arif Alvi for showing his presence in this event. The Chairman appreciated all the efforts made by the members for school’s betterment and thanked them standing with him at all times and extending their unflinching and valuable support and at times accepting his last minute demands

2 Quorum for the Meeting

As per the Rules of the Publican Alumni Trust, quorum for the Annual General Meeting for the conduct of any business of the Trust, is at least 50% or 30 (thirty) Full Members whichever is less. Since the meeting was attended by 39 Members the quorum for the meeting was met.

3 Agenda of the Meeting

The agenda of the meeting as circulated earlier was:

·         To confirm the Minutes of the 7th Annual General Meeting held on January 6, 2018.

·         To receive, consider and adopt the Audited Annual Financial Statements for the year ended June 30, 2018 with the Reports of Trustees and Auditors thereon.

·         To appoint Messrs. Kreston Hyder Bhimji & Co., Chartered Accountants, as Auditors for the Financial Year ending June 30, 2019 and to fix their remuneration.

·         To consider any other business with the permission of the Chair.

4 Minutes of the 7th Annual General Meeting

Syed Ejaz Hassan informed the Members that the Minutes of the 7th Annual General Meeting of the Publican Alumni Trust, held on January 6, 2018, were circulated to the Members along with the notice for the 8th Annual General Meeting.

There being no comments from Members, Mirza Muhammad Shakir proposed and Hamid Jaleel Zubairi seconded that the minutes be confirmed, and the following resolution was passed:

RESOLVED that the minutes of the 7th Annual General Meeting of the Publican Alumni Trust held on January 6, 2018, as per draft already circulated are hereby confirmed.

5 Audited Annual Financial Statements

The Audited Annual Accounts of the Publican Alumni Trust for the Year Ended June 30, 2018 were circulated to the Members along with the notice of the 8th Annual General Meeting. Syed Ejaz Hassan informed the Board that the annual accounts have been audited by our external auditors, Ms. Kreston Hyder Bhimji & Co. and have been recommended for adoption by the Board of Trustees. He apprised the Members of the salient aspects of the annual accounts.

After due consideration by Members, Akbar Adil proposed and Javed Hayat seconded that accounts should be adopted, and the following resolution was passed:

RESOLVED that the Annual Accounts of the Publican Alumni Trust for the Year Ended June 30, 2018 as audited by Ms. Kreston Hyder Bhimji & Co. and recommended for adoption by the Board of Trustees are hereby adopted by the Members.

6 Appointment of Messrs. Kreston Hyder Bhimji & Co., Chartered Accountants

Syed Ejaz Hassan informed the Members that the current auditors, Messrs. Kreston Hyder Bhimji & Co., are eligible for reappointment, and that they have offered to be reappointed as auditors for the Financial Year ending June 30, 2019.

After due consideration by Members, Syed Ayaz Mahmood proposed and Akber Adil seconded that Messrs. Kreston Hyder Bhimji & Co. be reappointed as auditors, and the following resolution was passed.

RESOLVED that Messrs. Kreston Hyder Bhimji & Co. be reappointed as Auditors for the Financial Year ending June 30, 2019, and that the Board of Trustees be authorized to fix their remunerations

7 Any Other Items

No other items were raised by any of the Members

8 Closing

There being no further business to be transacted, the Chairman thanked all present for their contribution and declared the meeting closed.

 

                                                                                                                                                                                                        

December 15th, 2018                                                                                                                                                                       Chairman of the Meeting

To View All Events And Members Photos
Click Here

Dear PAT Supporter

I am writing to express my personal gratitude for your support to The Publican Alumni Trust (PAT) over the years. Your belief in the cause of education has made all the difference in the lives of children from less privileged community who would otherwise may have never seen the inside of a classroom.

I am also very pleased to share that with countless blessings of Allah and your support; the facilities of The Publican School have been upgraded to cater for students from Class 1 to Matriculation.  Besides renovation of the current school building this necessitated construction of an additional floor to accommodate additional classrooms, laboratories and library.  The current student strength stands at over 400 and the student registration is expected to grow in coming years.  Now, more than ever, we need your financial support for the following:

 

As we approach the month of sharing and generosity, let us renew our promise today … to the children studying in The Publican School … and to the many more who are languishing in failing schools or are left wandering aimlessly on the streets. Let us vow that we will not look away or leave them behind … that we will give them what they need and deserve …. a reason to hope for a better tomorrow. Your Zakat and donations can help them change their lives and give them reason to dream!

Please give your Zakat & Donations generously by making a crossed cheque in favour of “Publican Alumni Trust” and sending it to:

 

The Publican School

C‐172, Sector 35‐A, Zaman Town Korangi No: 4Karachi.

 

Or make a direct deposit in the PAT Account at:

 

Account Title:        Publican Alumni Trust

Account No:          0000 4116 5050 1568

IBAN:                     PK15 ASCM 0000 4116 5050 1568

SWIFT Code:        ASCMPKKA

Bank Name:          Askari Bank

Bank Address:      Bahadurabad Branch Zeenat Terrace, 265, Block‐3

Bahadur Yar Jang Society Karachi.

 

I wish you a blessed month of Ramadan

Regards

Chairman and Members Board Of Trustees