Annual General Meeting

Annual General Meeting

MINUTES OF THE 8TH ANNUAL GENERAL MEETING OF THE PUBLICAN ALUMNI TRUST HELD ON SATURDAY, DECEMBER 15, 2018 AT 7:00 P.M. AT FG SCHOOL KARACHI CANTT, KARACHI

Minute No. Subject  Description
1 Chairman

Shahid Karimullah, Chairman of the Board of Trustees started of the with AGM by warmly welcoming all the attendees and closed this meeting by thanking on all the efforts made by the team so far.

He then started the reunion function and specially thanked the President of Pakistan, Dr Arif Alvi for showing his presence in this event. The Chairman appreciated all the efforts made by the members for school’s betterment and thanked them standing with him at all times and extending their unflinching and valuable support and at times accepting his last minute demands

2 Quorum for the Meeting

As per the Rules of the Publican Alumni Trust, quorum for the Annual General Meeting for the conduct of any business of the Trust, is at least 50% or 30 (thirty) Full Members whichever is less. Since the meeting was attended by 39 Members the quorum for the meeting was met.

3 Agenda of the Meeting

The agenda of the meeting as circulated earlier was:

·         To confirm the Minutes of the 7th Annual General Meeting held on January 6, 2018.

·         To receive, consider and adopt the Audited Annual Financial Statements for the year ended June 30, 2018 with the Reports of Trustees and Auditors thereon.

·         To appoint Messrs. Kreston Hyder Bhimji & Co., Chartered Accountants, as Auditors for the Financial Year ending June 30, 2019 and to fix their remuneration.

·         To consider any other business with the permission of the Chair.

4 Minutes of the 7th Annual General Meeting

Syed Ejaz Hassan informed the Members that the Minutes of the 7th Annual General Meeting of the Publican Alumni Trust, held on January 6, 2018, were circulated to the Members along with the notice for the 8th Annual General Meeting.

There being no comments from Members, Mirza Muhammad Shakir proposed and Hamid Jaleel Zubairi seconded that the minutes be confirmed, and the following resolution was passed:

RESOLVED that the minutes of the 7th Annual General Meeting of the Publican Alumni Trust held on January 6, 2018, as per draft already circulated are hereby confirmed.

5 Audited Annual Financial Statements

The Audited Annual Accounts of the Publican Alumni Trust for the Year Ended June 30, 2018 were circulated to the Members along with the notice of the 8th Annual General Meeting. Syed Ejaz Hassan informed the Board that the annual accounts have been audited by our external auditors, Ms. Kreston Hyder Bhimji & Co. and have been recommended for adoption by the Board of Trustees. He apprised the Members of the salient aspects of the annual accounts.

After due consideration by Members, Akbar Adil proposed and Javed Hayat seconded that accounts should be adopted, and the following resolution was passed:

RESOLVED that the Annual Accounts of the Publican Alumni Trust for the Year Ended June 30, 2018 as audited by Ms. Kreston Hyder Bhimji & Co. and recommended for adoption by the Board of Trustees are hereby adopted by the Members.

6 Appointment of Messrs. Kreston Hyder Bhimji & Co., Chartered Accountants

Syed Ejaz Hassan informed the Members that the current auditors, Messrs. Kreston Hyder Bhimji & Co., are eligible for reappointment, and that they have offered to be reappointed as auditors for the Financial Year ending June 30, 2019.

After due consideration by Members, Syed Ayaz Mahmood proposed and Akber Adil seconded that Messrs. Kreston Hyder Bhimji & Co. be reappointed as auditors, and the following resolution was passed.

RESOLVED that Messrs. Kreston Hyder Bhimji & Co. be reappointed as Auditors for the Financial Year ending June 30, 2019, and that the Board of Trustees be authorized to fix their remunerations

7 Any Other Items

No other items were raised by any of the Members

8 Closing

There being no further business to be transacted, the Chairman thanked all present for their contribution and declared the meeting closed.

 

                                                                                                                                                                                                        

December 15th, 2018                                                                                                                                                                       Chairman of the Meeting

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Date: April 06, 2020

APPEAL FOR DONATION/ZAKAT/GRANTS TO PUBLICAN ALUMNI TRUST

I on behalf of Members of Publican Alumni Trust Board and myself as Chairman would like to acknowledge and appreciate your always forthcoming support to The Publican School and its activities towards the betterment of Education in Pakistan.
Since the inception of the school i.e. 2015, we have achieved many milestones with the help of our donor’s generous contribution. From this year (Academic year 2020), we are starting Secondary classes as last year we secured the registration of PAT school upto Matric level.
With your support we have successfully built 2nd floor on the existing school building to start higher classes including science and computer labs. As you all know that we provide not only quality education but also inculcate Ethical values and discipline through regular sessions and third part seminars.
The budget of the expansion plan during the last year and a half, has reached around Rs. 20 Million. We expect to raise another Rs. 30M to meet both Capital and Operational expenditures. Audited Financials of the Publican Alumni Trust is available on our website www.publicantrust.com
Standard of education at The Publican School is not less than any private schools in Pakistan, however, school fee is kept very low to facilitate low income fa,milies of Korangi vicinity.
Alhamdolillah, Allah has blessed you with more than your compatriots. Many of you have in the past extended support in cash and in kind whenever we appealed and requested for Donations in form of Zakat or Grants. Again this year month of Ramadan is just around the corner, and therefore I am making a special appeal to a selected few, and you are one of them, for urgent support to Publican Alumni Trust.
The Publican Alumni Trust (PAT) was established in January 2009 by Publicans, Alumni of Cantonment Public School, Karachi and its successor schools. The Trust was registered under the leadership of Senator (R) Javed Jabbar as its Founder Chairman and is currently led by Admiral (R) Shahid Karimullah. It is a Non-Governmental Organization (NGO) created with the fundamental purpose and aim to mobilize resources to support the cause of education in Pakistan in its most comprehensive and qualitative sense.
Your Zakat and donations can help break the inter-generational cycle of poverty and inequality, turning dependence into self-reliance and our children into responsible, empowered and active citizens. This unique gift of quality education will continue to create a lasting impact on the lives of these children, their families and our entire society – for generations to come. In the coming month of Ramzan, a month of sharing and generosity, let us resolve to make quality education available to every child in Pakistan.

The Publican Alumni Trust is certified by the Pakistan Center for Philanthropy. Based on this certification, it has also been granted Income Tax Exemption by the Federal Board of Revenue. This exemption allows donors to claim tax credit in their income tax assessments as per prescribed income tax rates. Your Zakat or donations/contributions may please be credited directly to the Trust’s account, details given below, or by crossed cheque in favor of “Publican Alumni Trust” sent to:

Publican Alumni Trust
C-172, Sector 35-A, Zaman Town
Korangi No: 4
Karachi
Tel: 021 350585027/0300 2265517

Account Title: Publican Alumni Trust
Account No: 0000410100019636
IBAN No: PK14ASCM0000410100019636
Swift Code: ASCMPKKA
Bank: Askari Bank
Branch: Bahadurabad Branch, Zeenat Terrace, 265, Block 3 . Bahadur Yar Jang Society, Karachi.

Thanking you
Yours sincerely
Admiral (R) Shahid Karimullah
Chairman