Annual General Meeting

Annual General Meeting

MINUTES OF THE 8TH ANNUAL GENERAL MEETING OF THE PUBLICAN ALUMNI TRUST HELD ON SATURDAY, DECEMBER 15, 2018 AT 7:00 P.M. AT FG SCHOOL KARACHI CANTT, KARACHI

Minute No. Subject  Description
1 Chairman

Shahid Karimullah, Chairman of the Board of Trustees started of the with AGM by warmly welcoming all the attendees and closed this meeting by thanking on all the efforts made by the team so far.

He then started the reunion function and specially thanked the President of Pakistan, Dr Arif Alvi for showing his presence in this event. The Chairman appreciated all the efforts made by the members for school’s betterment and thanked them standing with him at all times and extending their unflinching and valuable support and at times accepting his last minute demands

2 Quorum for the Meeting

As per the Rules of the Publican Alumni Trust, quorum for the Annual General Meeting for the conduct of any business of the Trust, is at least 50% or 30 (thirty) Full Members whichever is less. Since the meeting was attended by 39 Members the quorum for the meeting was met.

3 Agenda of the Meeting

The agenda of the meeting as circulated earlier was:

·         To confirm the Minutes of the 7th Annual General Meeting held on January 6, 2018.

·         To receive, consider and adopt the Audited Annual Financial Statements for the year ended June 30, 2018 with the Reports of Trustees and Auditors thereon.

·         To appoint Messrs. Kreston Hyder Bhimji & Co., Chartered Accountants, as Auditors for the Financial Year ending June 30, 2019 and to fix their remuneration.

·         To consider any other business with the permission of the Chair.

4 Minutes of the 7th Annual General Meeting

Syed Ejaz Hassan informed the Members that the Minutes of the 7th Annual General Meeting of the Publican Alumni Trust, held on January 6, 2018, were circulated to the Members along with the notice for the 8th Annual General Meeting.

There being no comments from Members, Mirza Muhammad Shakir proposed and Hamid Jaleel Zubairi seconded that the minutes be confirmed, and the following resolution was passed:

RESOLVED that the minutes of the 7th Annual General Meeting of the Publican Alumni Trust held on January 6, 2018, as per draft already circulated are hereby confirmed.

5 Audited Annual Financial Statements

The Audited Annual Accounts of the Publican Alumni Trust for the Year Ended June 30, 2018 were circulated to the Members along with the notice of the 8th Annual General Meeting. Syed Ejaz Hassan informed the Board that the annual accounts have been audited by our external auditors, Ms. Kreston Hyder Bhimji & Co. and have been recommended for adoption by the Board of Trustees. He apprised the Members of the salient aspects of the annual accounts.

After due consideration by Members, Akbar Adil proposed and Javed Hayat seconded that accounts should be adopted, and the following resolution was passed:

RESOLVED that the Annual Accounts of the Publican Alumni Trust for the Year Ended June 30, 2018 as audited by Ms. Kreston Hyder Bhimji & Co. and recommended for adoption by the Board of Trustees are hereby adopted by the Members.

6 Appointment of Messrs. Kreston Hyder Bhimji & Co., Chartered Accountants

Syed Ejaz Hassan informed the Members that the current auditors, Messrs. Kreston Hyder Bhimji & Co., are eligible for reappointment, and that they have offered to be reappointed as auditors for the Financial Year ending June 30, 2019.

After due consideration by Members, Syed Ayaz Mahmood proposed and Akber Adil seconded that Messrs. Kreston Hyder Bhimji & Co. be reappointed as auditors, and the following resolution was passed.

RESOLVED that Messrs. Kreston Hyder Bhimji & Co. be reappointed as Auditors for the Financial Year ending June 30, 2019, and that the Board of Trustees be authorized to fix their remunerations

7 Any Other Items

No other items were raised by any of the Members

8 Closing

There being no further business to be transacted, the Chairman thanked all present for their contribution and declared the meeting closed.

 

                                                                                                                                                                                                        

December 15th, 2018                                                                                                                                                                       Chairman of the Meeting

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